Group travel sign-ups.
Solved.
The simplest way to collect participant information for corporate trips, incentive travel, and team-building events.
First trip free · GDPR compliant · Set up in minutes
Three steps. Zero spreadsheets.
Replace email chains, Excel files, and phone calls with one clean link.
Create your trip
Set up a sign-up form in minutes. Add your trip details, choose which fields to collect, and customize with your branding.
Share the link
Send the unique link to your client. They forward it to their employees. No accounts, no apps, no friction.
Collect responses
Watch registrations come in. See rooming pairs form. Export to Excel when you need it. Done.
Everything you need. Nothing you don't.
Built specifically for MICE agencies managing 20–400 person group trips. Not conferences. Not festivals. Group travel.
Mobile-perfect forms
Participants fill in from wherever they are - phone on the train, laptop at the desk. Clean, fast, no confusion. Name, dietary needs, rooming preference - done in 2 minutes.
Rooming pairs at a glance
See who wants to room with who. Confirmed pairs, pending requests, conflicts - all in one view. The tool surfaces information; you make the decisions.
Export to Excel in one click
Your client admin needs a participant list? One click. Full Excel export with all fields, dietary info, emergency contacts, and custom answers.
GDPR compliant from day one.
Explicit consent, data retention policies, right-to-erasure via magic link. Participant data auto-deletes after the trip. Built for the EU market.
Read our privacy policyWe don't try to be everything.
PAXWOW does one thing - collect participant sign-ups for group travel - and does it better than any spreadsheet, email chain, or bloated event platform.
If you need tickets, payments, or conference features - there are great tools for that. PAXWOW is for the 40-person corporate incentive trip where someone just needs to collect names, dietary requirements, and rooming preferences without losing their mind.
Trusted by MICE agencies.
Here's what travel professionals say about PAXWOW.
We used to spend two days chasing Excel files. Now we send a link and the list builds itself.
Maria S.
Operations Manager · Nordic MICE Agency
Our clients love the rooming view. They can see who's paired with who without calling us. Fewer emails for everyone.
Thomas K.
Senior Travel Consultant · Baltic Events DMC
Finally, a tool that doesn't try to sell tickets or process payments. It just collects sign-ups. That's all we needed.
Anna L.
Account Director · Incentive Travel Co.
Pay per trip.
No subscriptions.
Buy credits, use them when you need them. No monthly fees, no running costs, no surprises. Already a MICE WOW customer? PAXWOW is included free.
1 credit
€25 per trip
One trip per credit. Perfect for trying PAXWOW.
- 1 trip credit
- Unlimited participants
- Excel export
- Client admin access
- GDPR compliant
5 credits
€20 per trip
For agencies running a handful of group trips per year.
- 5 trip credits
- Unlimited participants
- Excel export
- Client admin access
- GDPR compliant
20 credits
€17.50 per trip
For active agencies. About one busy month of trips.
- 20 trip credits
- Unlimited participants
- Excel export
- Client admin access
- GDPR compliant
Need 50+ trips?
Volume pricing at €15 per trip.
50 credits
100 credits
Need 200+? Get in touch →
One credit = one trip · Credits never expire
Ready to stop chasing spreadsheets?
Set up your first trip in under 5 minutes.